Ordering too little means running out mid-service. Ordering too much means stale beans and wasted money. This guide helps Philippine cafés, restaurants, hotels, and offices calculate exactly how many kilograms of coffee beans to order each week.
The Core Formula
- Daily cups served × grams per cup = daily grams
- Daily grams × 7 = weekly grams
- Weekly grams ÷ 1,000 = weekly kg needed
- Add 10–15% buffer for waste and staff drinks
Grams Per Cup by Brewing Method
| Method | Grams Per Cup |
|---|---|
| Espresso double shot | 18–20g |
| Drip/filter coffee | 10–12g |
| French press | 15–18g |
| Pour-over | 15–17g |
Weekly Estimates for Philippine Cafés
| Daily Drinks | Weekly Order (with buffer) |
|---|---|
| 50 espresso drinks/day | ~8 kg/week |
| 100 drinks/day | ~16 kg/week |
| 150 drinks/day | ~24 kg/week |
| 200 drinks/day | ~32 kg/week |
Weekly Estimates for Philippine Offices
Using a drip brewer at ~11g per cup, 2 cups per person per day, 5 days/week:
| Team Size | Weekly Order |
|---|---|
| 10 people | ~1.5 kg/week |
| 20 people | ~3 kg/week |
| 50 people | ~6 kg/week |
| 100 people | ~12 kg/week |
Hotels and Restaurants
Track actual usage for 4 weeks as a baseline. General starting points:
- 30-room boutique hotel with breakfast: 3–6 kg/week
- 100-room hotel with full F&B: 10–25 kg/week
- Restaurant, 50 covers/day: 3–6 kg/week
The Freshness Rule: Never Stockpile More Than 3 Weeks
Even with perfect storage, roasted coffee beans decline noticeably after 3–4 weeks. Bigger bulk orders for discounts aren't worth it if the beans go stale before you use them. Order more frequently in smaller quantities for consistently fresh coffee.
For storage tips specific to the Philippine climate: Coffee Bean Storage Tips for Philippine Businesses
Worked Example: Cebu Café, 120 drinks/day
- 120 drinks × 19g = 2,280g/day
- 2,280g × 6 days = 13,680g/week ≈ 13.7 kg
- + 15% buffer = ~15.7 kg/week
Frequently Asked Questions
How do I track actual weekly coffee consumption?
Weigh your beans at the start of each week. Track this for 4 weeks. Your average becomes your order baseline. Add 10–15% for buffer stock.
What if I over-order and beans start going stale?
Use older beans for cold brew (more forgiving of age) or milk-based drinks where intensity matters more than nuance. Then reduce your next order and increase frequency.
Does Agross accommodate small weekly orders?
Yes. We work with businesses at all volume levels. Contact us to discuss your consumption and we'll find the right structure.
Get Your Order Size Right
Agross Agri Trading supplies freshly roasted wholesale coffee beans to cafés, offices, restaurants, and hotels across the Philippines. We're happy to help you calculate the right order size for your business.