Business
How Much Coffee Does Your Business Actually Need? A Guide for Philippine Cafés and Offices
Work out how much coffee your business needs each week: a simple formula, grams per cup by brew method, and order sizes for cafés, hotels and offices.
Ordering too little means running out mid-service. Ordering too much means stale beans and wasted money. This guide helps Philippine cafés, restaurants, hotels, and offices calculate exactly how many kilograms of coffee beans to order each week.
A café serving 100 drinks a day needs about 16kg of beans a week; a 20-person office about 3kg. Multiply daily cups by grams per cup, then add a 10 to 15% buffer. At Agross, Blend 5 is ₱875 per kilo, falling to ₱845 once the order reaches 20kg.
The Core Formula
- Daily cups served × grams per cup = daily grams
- Daily grams × 7 = weekly grams
- Weekly grams ÷ 1,000 = weekly kg needed
- Add 10–15% buffer for waste and staff drinks
Grams Per Cup by Brewing Method
| Method | Grams Per Cup |
|---|---|
| Espresso double shot | 18–20g |
| Drip/filter coffee | 10–12g |
| French press | 15–18g |
| Pour-over | 15–17g |
Weekly Estimates for Philippine Cafés
| Daily Drinks | Weekly Order (with buffer) | Price tier |
|---|---|---|
| 50 espresso drinks/day | ~8 kg/week | 1–19 kg |
| 100 drinks/day | ~16 kg/week | 1–19 kg |
| 150 drinks/day | ~24 kg/week | 20 kg+ |
| 200 drinks/day | ~32 kg/week | 20 kg+ |
A café at roughly 150 drinks a day crosses into the 20kg tier on a single weekly order, which takes about ₱30 per kilo off every bean.
Weekly Estimates for Philippine Offices
Using a drip brewer at ~11g per cup, 2 cups per person per day, 5 days/week:
| Team Size | Weekly Order |
|---|---|
| 10 people | ~1.5 kg/week |
| 20 people | ~3 kg/week |
| 50 people | ~6 kg/week |
| 100 people | ~12 kg/week |
All of these clear the 1kg Agross minimum, and anything over 10kg is delivered free.
What That Volume Costs
Once you know your weekly kilos, multiply by the rate for your bean. Agross publishes two tiers, 1 to 19kg and 20kg and above.
| Bean | 1–19 kg | 20 kg+ |
|---|---|---|
| 100% Robusta | ₱790/kg | ₱760/kg |
| Blend 2 · 20/80 | ₱820/kg | ₱790/kg |
| Blend 5 · 50/50 | ₱875/kg | ₱845/kg |
| Blend 7 · 70/30 | ₱905/kg | ₱875/kg |
| Blend 8 · 80/20 | ₱920/kg | ₱890/kg |
| 100% Arabica | ₱960/kg | ₱930/kg |
Per kilo, VAT inclusive. Packed fresh in Talisay City, Cebu.
To turn kilos into a per-cup figure, see coffee cost per cup for a Cebu café, or compare beans in the roasted coffee bean range.
Hotels and Restaurants
Track actual usage for 4 weeks as a baseline. General starting points:
- 30-room boutique hotel with breakfast: 3–6 kg/week
- 100-room hotel with full F&B: 10–25 kg/week
- Restaurant, 50 covers/day: 3–6 kg/week
The Freshness Rule: Never Stockpile More Than 3 Weeks
Even with perfect storage, roasted coffee beans decline noticeably after 3–4 weeks. Bigger bulk orders for discounts aren't worth it if the beans go stale before you use them. Order more frequently in smaller quantities for consistently fresh coffee. With a 1kg minimum and same-day Metro Cebu delivery before 11 AM, weekly ordering is practical.
For storage tips specific to the Philippine climate: Coffee Bean Storage Tips for Philippine Businesses
Worked Example: Cebu Café, 120 drinks/day
- 120 drinks × 19g = 2,280g/day
- 2,280g × 6 days = 13,680g/week ≈ 13.7 kg
- + 15% buffer = ~15.7 kg/week
- On Blend 5 at ₱875/kg, that is roughly ₱13,700 a week; consolidating to a 20kg order brings the rate to ₱845/kg
Frequently Asked Questions
How do I track actual weekly coffee consumption?
Weigh your beans at the start of each week and track it for four weeks. Your average becomes your order baseline. Add 10 to 15% for buffer stock.
Does Agross accommodate small weekly orders?
Yes. The minimum order is 1kg, so a 10-person office needing about 1.5kg a week is a normal account. Delivery is free over 10kg, and free samples are available with no minimums and no lock-in contract.
At what order size does the price drop?
At 20kg. Every bean drops about ₱30 per kilo, so 100% Robusta goes from ₱790 to ₱760 and 100% Arabica from ₱960 to ₱930. A café serving about 150 drinks a day reaches that on one weekly order.
What if I over-order and beans start going stale?
Use older beans for cold brew, which is more forgiving of age, or for milk-based drinks where intensity matters more than nuance. Then reduce your next order and increase frequency. Metro Cebu orders placed before 11 AM arrive the same day, so ordering little and often is easy.
Get Your Order Size Right
Agross Agri Trading supplies wholesale coffee beans to cafés, offices, restaurants, and hotels across the Philippines, packed fresh to order in Talisay City, Cebu and available whole or ground at no extra charge. We're happy to help you calculate the right order size for your business.
Request a free sample or request a wholesale quote from Agross →
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